How to Report a Concern Regarding an EFPRP PBO or Volunteer

The European Fire Prevention & Rural Preservation Organization (EFPRP) takes all reports seriously. The Internal Support & Internal Affairs Department (IS&IA) operates independently to oversee operational compliance, protect personnel, and investigate policy violations across all European sectors.

To report a concern, please access the official reporting platform at: report.isia.efprp.org.

What You Can Report

You should submit a report if you believe you have witnessed or been affected by:

Professional misconduct or ethical violations.
Harassment, discrimination, or abuse.
Conflicts of interest or corruption.
Misuse of EFPRP funds, property, or data.
Breaches of confidentiality or data protection.
Safety, environmental, or reputational risks.

How to Submit a Report via the Portal

The IS&IA portal will guide you through a secure, step-by-step process. You will be asked to provide the following details where possible:

Entity & Subject Details: Specify the role of the individual (e.g., EFPRP PBO, EANENP Volunteer). If known, provide their official ID number (e.g., PBO ID: 2847593 , or Volunteer ID: VEFP-GR/AAA/123 ). If you do not know the ID, please provide their name and position in the narrative. Reports without IDs will still be processed.
Incident Location & Time: Specify if the incident occurred at an exact address, within a physical region, or remotely, along with the date and time.
Incident Description: Provide a clear, factual summary of the incident or behavior, including whether anyone was injured or placed in danger.
Evidence & Documentation: To ensure anonymity and bypass storage limits, you may provide a secure external download link (via platforms like SwissTransfer or WeTransfer) containing any supporting material (emails, screenshots, photos, etc.).
Reporter Contact Options: You may submit the report completely anonymously, or provide your contact information (full name, email, and phone number).

Note: If you remain anonymous, investigators will not be able to contact you for further clarification.

What Happens After You Submit a Report

Tracking Code Issuance: Upon submission, the system will immediately generate a Unique Case Tracking Code (e.g., IRP-xxxx-xxxxx ). You may also download a PDF recap of your submission.
Track Your Case: You can monitor the live status of your report securely by clicking "Check Case Status" on the portal homepage and entering your tracking code. Statuses include Sent, Processing, and Closed.
Investigation & Outcome: The IS&IA team will review and classify your report. If substantiated, a formal investigation will be launched following EFPRP’s Internal Affairs Investigation Protocol, and appropriate actions will be taken. We may not be able to share detailed outcomes for privacy reasons, but all valid concerns are addressed.

Providing Additional Information

If you need to submit additional evidence or follow up on a submitted report, please email the IS&IA Department securely at internal@efprp.org.

Important: You must include your Unique Case Tracking Code in the subject line of your email so investigators can link the new information to your existing dossier.

Confidentiality and Good-Faith Reporting

All reports are treated confidentially and shared exclusively with the Internal Support & Internal Affairs Department. The EFPRP protects individuals who report in good faith. Knowingly false or malicious reports are strictly prohibited and may not be processed.

Data Protection Notice

EFPRP processes all personal information submitted through reports solely for legitimate investigative and compliance purposes. Data is handled securely and confidentially, in accordance with applicable privacy and data protection laws. Avoid including unnecessary personal or medical details unless directly relevant to the incident.

Urgent Safety Concerns

If there is an immediate threat or danger, contact local authorities first. After the situation is safe, you may submit a report through the portal. If any legal action, detention, or arrest occurred, please include the public police report or the statement you submitted via an external evidence link.